Public Records Request Form

Thank you for your interest in obtaining a public record.  Please read and provide the information below.  We look forward to serving you, the voter!

 Request for Public Records (F.S. 119.12 (2))

All Public Records Requests for the Bay County Supervisor of Elections Office must be communicated to our Record Management Liaison Officer in order to ensure your request is processed in a timely manner.

Public Records Request Policy per F.S. 119

The Bay County Supervisor of Elections responds to public records and voter data requests on a first in, first out basis. The time to fulfill the request may take longer and the circumstances surrounding the inquiry may result in fees.

Charges & Fee Schedule:

  • The charges for copies are in accordance with F.S.119.07(a)(1)

  • Duplicated copies of not more than 8 ½ by 14 inches will be charged at a rate of 15 cents per one sided copy and 20 cents for each two-sided copy.

  • All other copies will be charged the actual cost of duplication of the record.

  • Certified copies will be charged at $1.00 per page.

  • Extensive use charges will apply to any copy request that exceeds 75 pages or 30 minutes and will be the cost per hour for the personnel qualified to assist with the request and applicable duplication fees applied as listed above.

  • Extensive use charges are a minimum of $18 per hour and will be billed in increments of 15 minutes.

Extensive and Excessive Use Charges in accordance with F.S. 119.07(4)(d)

What is subject to public records?

  • Voter information including voter ID number; first, middle and last name; party affiliation; DOB*; residential address*; mailing address*; email address**
  • Polling place information including precinct assignment, polling place name and address, and assigned districts (congressional, senate, school board, fire, etc.)
  • Voting record information including what elections a voter has participated in, where they voted and how they cast their ballot (by mail, early voting or on Election Day, *Note* Provisional voter information will not be released)
  • Voter registration activity including history of voter registration changes such as address updates and party affiliation changes

What is not subject to public records?

  • Social security number; driver license and Florida identification number
  • A voter’s signature can be viewed, but not copied
  • Information relating to the source where a person registered to vote or updated their voter information
  • Precinct level results report by group detail when there are fewer than 30 votes cast.
  • How a voter voted including candidates and issues voted for or against

*Items may be exempt from public records due to protected information by (1) Voter petition; (2) In accordance with 42 U.S.C. § 1306c; 15 C.F.R. § 1110.2, records of deceased voters cannot be released within the 3-year period commencing on the date of the deceased person’s death; and (4) All information concerning preregistered voter registration applicants who are 16 or 17 years of age FS 97.0585(e).

By submitting a public records request, your contact information and this request will also be subject to public record.

If you do not want your e-mail address released in response to a public records request, or do not want to provide your request in writing, contact our Records Management Liason Officer at (850) 784-6100 or in person at 830 W. 11th Street, Panama City FL 32401. 

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Nina Ward,
Supervisor of Elections
Bay County
830 W. 11th St.
Panama City, FL







M-F; 8am-5pm